Tuition and Fees

Special Fees and Expenses
Refund Policy
Exceptions to the Refund Policy

All fees listed below are charged each term unless otherwise stated.	Cost to Certified Residents of New York State		Cost to Out-of-State Residents and Non-Certified Residents of New York State
Fee	Full-time*	Part-time	Full-time*	Part-time	Information
Tuition Rate	$2,150	$179 per credit hour	$4,300**	$358 per credit hour**
Tuition Deposit	$50	$50	$50	$50	Fall only. If you are registering for a fall term, you must either pay a $50 non-refundable tuition deposit or file a FAFSA with the college prior to published deadlines.
Records and Activities Fee	$145	$12.05 per credit hour	$145	$12.05 per credit hour	Provides for student activities, intramural and intercollegiate athletics, cultural affairs activities, student transcripts and graduation.
Technology Fee	$300	$20 per credit hour	$300	$20 per credit hour	For students taking three or more credits.
Health Fee	$30	None	$30	None	Mandatory to provide health services for all students.
Laboratory Fee	$10 and up per lab course	$10 and up per lab course	$10 and up per lab course	$10 and up per lab course	Applies only to laboratory classes.
SUNY Assessment Fee	$1.50	$1.50	$1.50	$1.50	Mandatory for all students. The fee is assessed by SUNY to all community college students for administrative costs.
Vehicle Registration Fee	$86.40	$7.20 per credit hour	$86.40	$7.20 per credit hour	Can be waived if not driving on campus. Vehicle Registration Fees are not assessed for online courses.

*A full-time student is one who is enrolled in at least 12 credit hours in a term. A part-time student is one who is enrolled in less than 12 credits in a term.

**Students who do not reside in New York State and who are enrolled exclusively in distance learning courses will be charged New York State resident rates. For further information, please contact the Cashier’s Office.

All tuition and fees must be paid in full. A student will be placed in a delinquent status if he/she maintains an unpaid tuition and fee balance. Delinquent student accounts will be forwarded to the college’s collection agency and then to the attorney for collection. Students will be notified in advance of any action that occurs. The student will be responsible for any and all collection costs, attorneys fees, accrued interest, etc. that result from the collection of his/her delinquent tuition and fees.

A student must be in good financial standing and have all prior term tuition balances paid in full before he/she can pay for additional credit hours in a subsequent term.

PLEASE NOTE: All tuition and fee charges are subject to change without notice.

Special Fees and Expenses

Automotive Service/Repair Fee (each job)		$15
Credit by examination/per credit hour		$55
Dental Clinic Registration Fee - Adult		$10
	Children age 4-12	$6
Identification Card Replacement Fee		$9
Immunization Late Fee		$25
	(Posted to the accounts of students on census date if required immunization information has not been submitted to the College Health Service.)
Late Registration Fee		$60
	(Payable for registration after official registration dates as indicated on the administrative calendar.)
Library Fine (per item)		$3
Life Experience Evaluation/per credit hour		$50
Locker Fee (per semester, optional)		$10
	or Lost Locker Combination	$2
Lost or Damaged Material (print or audiovisual):
	The patron will be held responsible for the replacement cost of all lost/damaged items in addition to a $2 service charge.
Parking Fine (each violation)		$10 - $25
Payment Plan Fee		$50
	(Flat rate to participate per student.)
Returned Check Fee (each time)*		$20
Study Abroad Application Fee		$200
Transcript Fee (fax)		$10
Tuition Deposit (non-refundable)		$50
Uniforms and/or tools (where required)		Outfitter’s Price

*Any checks payable to the college returned due to “insufficient funds” will be assessed a $20 fee. In addition to this fee, the college may require that all future payments be made by certified funds.

Refund Policy

Refunds are based on the date of the student’s add/drop, complete termination, or official course withdrawal as noted below. Furthermore, refunds are based on the official starting date of the term, not the student’s actual class attendance. Refunds will be granted according to the schedule immediately following this section and as noted in the registration publications.

Add/Drop - Students may change sections or courses of equal credits without financial penalty. Adding new courses or changing to a course with more credits may incur additional tuition and fee liability according to the tuition and fees schedule.

Complete Termination - Students who drop all registered courses through the last day of the add/drop period will be eligible to receive the appropriate refund percentage as noted below.

Course Withdrawal - Students who withdraw from courses during the withdrawal period will be eligible to receive the appropriate refund percentage as noted below.

For Parts of Term greater than eight weeks in duration:

Requested prior to the start of the Part of Term: 100% of tuition and fees.

Requested during the first week of the Part of Term: 75% of tuition and lab fees.

Requested during the second week of the Part of Term: 50% of tuition and lab fees.

Requested during the third week of the Part of Term: 25% of tuition and lab fees.

For Parts of Term eight weeks or less in duration:

Requested prior to the start of the Part of Term: 100% of tuition and fees.

Requested during the first week of the Part of Term: 25% of tuition and lab fees.

Note: Fees are nonrefundable once the Part of Term has begun with the exception of lab fees, which will be refunded according to the appropriate percentage (above). Official notification is required. Not attending class, informing the instructor of withdrawal, or stopping payment on a check used for tuition does not constitute official withdrawal and will not change tuition liability. Students should allow 2-3 weeks for refund claims to be processed.

*Refund schedules are subject to change without notice.

NOTE: Students earn their financial aid by participating in all classes.

Federal regulations require Hudson Valley Community College to recalculate a student’s financial aid eligibility if the student withdraws from or stops participating in his/her classes before completing at least 60% of the term. If a student stops participating in classes after the end of the college’s refund period, the student is liable for all of his/her tuition and fees, even if the financial aid eligibility is reduced under the Return of Title IV Aid recalculation. See Return of Title IV Aid section for more information.

Exceptions to the Refund Policy

Withdrawal Due to Military Service: Students who withdraw to enter military service prior to the end of the term are eligible for a refund of 100 percent of tuition and refundable fees for courses not completed. Documentation of such military service must be provided from an appropriate military official.

Students who withdraw due to military changes of assignment and who have paid their own tuition and fees are eligible for a full refund. Documentation of such military service must be provided from an appropriate military official.

Death of a Student: If a student dies during a semester, all paid tuition and fees will be refunded to the immediate family upon submission of a death certificate. If the student was a financial aid recipient, all tuition and fees liability will be removed.

All Other Cases: Exceptions to the Refund Policy will be considered only in cases in which a student has dropped or withdrawn from courses for reasons beyond his/her control (extenuating circumstances). Appeals will only be considered if written and submitted by the student; appeals submitted by someone other than the student (e.g., parent, guardian, sibling, etc.) will not be considered. Appeals should fully explain the extenuating circumstances and include supporting documentation. Appeals based on medical circumstances must include supporting documentation (e.g. memo on office letterhead from medical professional(s), copy of illness or accident report(s), etc). Receipts for medical treatment are not acceptable forms of documentation. The documentation must indicate that the medical circumstances prevented the student from attending classes for at least a two-week period. Appeals submitted due to the death of an immediate family member (parent, child, sibling) should include a copy of the death certificate.

In order for an appeal to be considered, the student must prove extenuating circumstances were the sole cause of withdrawal from classes. Appeals will not be considered based on the following reasons:

Student lack of knowledge/understanding or failure to follow applicable college policies, dates and deadlines published in the College Catalog, Student Handbook, registration publications and online at www.hvcc.edu;
Class non-attendance;
Textbook and/or computer difficulties;
Student dissatisfaction with course(s), faculty, grade(s), class location(s), or classroom setup;
Student misinterpretation of academic advisement;
Incomplete payment of tuition or canceled check; and/or
Student registering for the wrong course. (It is the student’s responsibility to verify accuracy of course prerequisites or required courses, course schedules, required texts or other supplies, course content and appropriateness of course level, catalog requirements, and registration.)

The appeal must be received no later than 30 days from the last day of instruction of the term for which the appeal is being made.

Financial Aid Recipients Note: If an appeal warrants an exception, federal and/or state financial aid regulations require the return of financial aid monies that have been disbursed to the student’s account, including those funds that have been disbursed directly to the student. Before the appeal can be granted, the student will be required to re-pay within 30 days those funds that have been disbursed to the student. A letter will be sent to the student indicating the amount that must be repaid. If after 30 days the amount has not been paid, the appeal will not be granted.

Appeals should be addressed to:
Registrar’s Office
Hudson Valley Community College
80 Vanderburgh Avenue
Troy, NY 12180

Official written notification of the outcome of the appeal will be sent to the student in approximately 3 weeks.